It doesn’t matter if you’re a new Office 365 subscriber who’s investigating the flexibility of SharePoint or if you’re already an experienced user. There are tips on how to use SharePoint more effectively in companies that are useful to any user, whether a beginner or a professional. Learn how to make the most of the potential of SharePoint.

 

How to ensure you make the most of SharePoint’s versatility?

 

  • Ensure that your documents can be found

SharePoint’s search functionality is an incredibly valuable feature and there are several ways to enhance this already robust tool. One of the best ways to ensure that your users can find what they’re looking for when using SharePoint is to give each document a meaningful title.

The title field is what is first displayed in search results, so if you repeat the same title or not create a unique title, the document may be lost among all other documents in SharePoint. You can also use metadata to mark documents with optional attributes when searching to improve results.

 

  • Learn how to use SharePoint alerts

One of sharepoint’s most underutilized features is alerts, which allow users to receive e-mail alerts when something changes in a library or list. You can be notified of updates to a folder, document, or item, such as a task or event. In fact, you can even use SharePoint alerts to notify you of calendar changes, because your calendar is actually a list in SharePoint.

 

  • Create lists in Excel and import to SharePoint

Some experienced Excel users love using tables to enter large amounts of information. Fortunately, with SharePoint,you can easily import tables as SharePointlists. Simply fill in the data in an Exceltable, open SharePoint,select “More options” from the “Site Actions” menu, and click “Import Table” in the “List” section.

 

  • Focus on training to encourage sharepoint adoption

The SharePoint platform has many resources available to your company’s employees. Therefore, it is essential that you provide adequate training during a SharePoint migration and after the platform is fully adopted. This will allow employees to continually gain new insights into sharepoint’suseful features.

 

  • Review SharePoint add-ins

Another way to get more from SharePoint is to use one of the many add-ins that have been developed to meet the needs of a wide variety of different companies. Browse the “SharePoint Add-ins” directory to see if any of the tools can make it easier for any of your collaborators to day-to-day.

 

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